Writing a successful SAP appeal (2024)

What happened -what has changed

Your satisfactory academic progress (SAP) appeal explanation mustinclude the following:

Explain what happened

Whywere you unable to maintain satisfactory progress?

Explain what has changed

Whatcorrective measureshave you taken or will you take to achieve and maintain satisfactory academic progress?

Ifthis not your first appeal:

  • Your explanation statement must include information about what has changed since your last appeal.
  • You mustalso attach a Student Improvement Plan signed by your advisor.

Tips for writing your appeal explanation statement

Admit the problem

Take a hard look at your situation to determine what has kept you from making satisfactory academic progress.Perhaps you need help with time management or study skills. Admit the problem and explain how will you get that help.

Note:Lack of awareness of withdrawal policies, requirements for satisfactory academic progressor unpreparedness for college courseworkwill not be accepted as reasons for the purpose of an appeal.

Attach any relevant supporting documentation

  • This may include a doctor's statement, copy of hospital/urgent care/physician's bill, obituary, funeral noticeor death certificate.

Valid reasons for an SAP appeal

Valid reasons for an appeal include:

  • medical emergencies
  • severe health issues
  • severe personal or family problems
  • financial or personal catastrophe
  • return for a second degree or certificate

Example of a valid explanation statement:

SAP Appeal Explanation Statement

What happened:

I was involved in a car accident on October 2, 2020. I was in the hospital for two weeks because of a broken leg. Then I needed to have physical therapy every day for six weeks. This interfered with my ability to attend classes on a regular basis. I was unable to complete the fall2020 semester and this affected my academic progress.

What has changed:

My leg has healed and I feel confident that I am able to continue my coursework and improve my academic progress. I intend to register and repeat the coursework in the classes that I failed. I will also take the workshop offered thru the Academic Success Center called Second Chances: Success in the Repeated Course. I will also use the assignment planner on the library website to help me stay on track.

Atached is documentation verifying my accident:

  • A note from my doctor showing that I was under his care during the above time. The note also shows that my doctor released me to return to school on January l, 2021.
  • A copy of my hospital bill showing the dates of my stay.
  • A Statement from my physical therapist indicating my therapy schedule.

Important notes

  • Your appeal must be backed up by a degree worksheet or degree audit and an academic plan of work.
  • You must also be able to show through yourGPA calculation results that meeting SAP standards and graduating from your program is an attainable goal.

For instructions and information about formulating a plan of work, degree audit or utilizing the GPA calculator, visit the Degree Works website.

Please note: The Office of Student Financial Aid is required to report incidents of sexual violence or sexual harassment disclosed through this form to the Title IX Coordinator for follow-up and possible investigation.If you have experienced any form of sexual violence and would like to speak confidentially to a counselor for support, please contact Counseling and Psychological Services.

Writing a successful SAP appeal (2024)

FAQs

What should I write in my SAP appeal? ›

Tips for writing your appeal explanation statement

Take a hard look at your situation to determine what has kept you from making satisfactory academic progress. Perhaps you need help with time management or study skills. Admit the problem and explain how will you get that help.

What is a good reason for SAP appeal? ›

Valid Reasons to Submit a SAP Appeal

Severe health issues. Severe personal or family problems. Serious illness or death of a family member (parent, grandparent or sibling) Exceeded time frame for completing the credits required for your degree.

What is good documentation for SAP appeal? ›

Supporting Documentation

Sources may include counselor, doctor, therapist, police, clergy, Cook Counseling, or Services for Students with Disabilities. It could be a death certificate, a statement from a lawyer, a police or court document or documentation illustrating commitments outside of school.

How do you write a powerful appeal letter? ›

Content and Tone
  1. Opening Statement. The first sentence or two should state the purpose of the letter clearly. ...
  2. Be Factual. Include factual detail but avoid dramatizing the situation. ...
  3. Be Specific. ...
  4. Documentation. ...
  5. Stick to the Point. ...
  6. Do Not Try to Manipulate the Reader. ...
  7. How to Talk About Feelings. ...
  8. Be Brief.

How to pass a SAP appeal? ›

Write a detailed letter describing the extenuating circ*mstances that prevented you from meeting the SAP standards for GPA, Pace and/or Maximum Credits. Describe in detail how the situation has been resolved. Attach your letter to the SAP appeal form for GPA/Pace or Max Time Frame.

What is a good appeal reason? ›

When appealing against a guilty verdict a defendant might say: there was something unfair about the way their trial took place. a mistake was made in their trial. the verdict could not be sustained on the evidence.

Is mental health a good reason for SAP appeal? ›

For example, a decline in performance can be caused by psychiatric, psychological and social problems and not just physical injury. Even a learning disability, such as ADD/ADHD, can be the basis for a successful appeal, if it is severe enough to have caused the academic problems and is being treated medically.

Is it hard to win a financial aid appeal? ›

Appeals aren't always successful —- my success rate for my clients is a little more than 50 percent. But by using these tips, you can increase your chances of success right from the start.

What are good reasons for a financial aid appeal? ›

A negative change in your financial picture is always an important reason to appeal for more money. Significant out of pocket medical expenses or a separation, divorce or death of a spouse are good reasons to appeal.

How long should my SAP appeal letter be? ›

Provide a detailed statement (250 words or less) that explains how the special circ*mstances prevented you from meeting the SAP policy.

How to ask for more money financial aid? ›

Your letter should be honest and concise and should focus on why you need more financial aid. You'll submit your financial aid appeal letter alongside any documents that might support your case. If your appeal is approved, the school will generate a new financial aid package and send you their new offer.

How many times can you get approved for a SAP appeal? ›

Maximum Number of Appeals: Students are limited to a maximum of three approved appeals during their program of study. (Example: You can apply for an appeal as many times as you want, but once you have 3 approved appeals, you can no longer appeal.)

What if my SAP appeal is denied? ›

If your SAP Appeal is denied, you are not eligible to receive financial aid funding, however may wish to apply for a Private Alternative loan.

What happens if I don't have documentation for my SAP appeal? ›

This could include medical records or other documentation that can support the reason for your appeal. Please keep in mind that an appeal submitted without supporting documentation can be denied and you will not be able to re-appeal. Paper SAP Appeals will not be accepted.

What do you say when writing an appeal? ›

How to write a letter of appeal in 8 simple steps
  1. Understand the decision. ...
  2. Review the appeal process. ...
  3. Gather all the information you have. ...
  4. Determine who will be reading your appeal. ...
  5. Explain what happened. ...
  6. Explain why you disagree. ...
  7. Propose an alternative outcome. ...
  8. Sign your letter.
May 7, 2024

How do you write a good suspension appeal? ›

When completing your appeal form, please include as much information as possible and address the circ*mstances for which you are requesting an appeal.
  1. Describe the extenuating circ*mstances involved or your reason for appealing. ...
  2. Reference your documentation when answering the question on the appeals form.

What is an example of a financial aid appeal letter due to a low GPA? ›

Unfortunately, last term my GPA dipped to 2.3. Now, I am in danger of losing all of my financial aid. This type of academic performance is extremely uncharacteristic of me, so I am writing an appeal to you to give me another chance to pull my grades up.

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