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The rise in insurance deductibles has lead to a significant shift in financial responsibility to the patient. An increasing number of patients are either uninsured or underinsured.
Half of all insurance policyholders face a deductible of at least $1,000. A recent survey conducted by the Federal Reserve Board found that over 40% of adults claim they cannot come up with $400 in an emergency. Physicians and care providers are often left in a situation where they have to decide whether to turn a patient away, accept less for their services or come up with other ways to help patients get the care they need, while still ensuring the financial stability of their business.
4 Ways to Help Patients
Here are options that can lead to cost savings for the patient without compromising quality care.
Be transparent – full disclosure of costs encourages patients to plan ahead and pay promptly. Verify insurance eligibility prior to the appointment, and inform the patient of the approximate costsso they can account for itin their decision-making process (if they agree to be seen or not)whichcan leadto more payment collections upfront.
Create a policy – practices should establish a policy that outlines how they’ll collect unpaid balances, and develop guidelines for different scenarios. Decide and document whether you can offer a financial break to low income or self-pay patients with a sliding fee schedule which is a discount based on a family’s income. For patients with extreme financial or health problems, would they qualify to be seen, Pro Bono? There needs to be a firm policy on when your office will accept partial patients, or not treat those who can’t pay for their care. If you and your patient can’t agree on a fee – consider referring them to a local community hospital or clinic that offers low-cost or no-cost care to patients with financial stress.
Offer payment plans – setting up payment plans is another way to help patients who are struggling to meet their financial obligation to your practice. Set up a credit card on file and an agreement with the patient on a monthly charge toward their debt. Patient portals are another way to collect unpaid balances and help alleviate some of the burdens from patients. They are able to pay when they can and conveniently through a secure online portal.
Get creative – some patients are unable to pay cash or credit for their care, but may be able to pay in services or goods. Although this is less common, it is possible to arrange for an exchange – called the barter system. For example, you could exchange a consult for having your website re-designed or for an office cleaning. If you choose this option, make sure to agree on the value of the service/goods in advance and declare them as income at tax time.
Practices are having trouble collecting what is owed, and patients are struggling to pay out-of-pocket for care. Disclosing costs to patients upfront, drafting a policy and offering multiple options for payments are ways to keep your practice growingwhile still maintaining a high level of patient care.
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Offer payment plans – setting up payment plans is another way to help patients who are struggling to meet their financial obligation to your practice. Set up a credit card on file and an agreement with the patient on a monthly charge toward their debt.
Offer payment plans – setting up payment plans is another way to help patients who are struggling to meet their financial obligation to your practice. Set up a credit card on file and an agreement with the patient on a monthly charge toward their debt.
To solve this problem the commission recommends that a well-coordinated family of jobs be established with a clear progression of training, scope of practice aligned with workers' skills, and compensation and professional advancement.
One of the most important ways to make patients more comfortable is to communicate clearly and kindly with them. Explain what is happening, what to expect, and why it is important. Listen to their questions, concerns, and preferences. Use simple and respectful language and avoid medical jargon.
Offer a payment plan. Another option is to allow patients to pay a portion of their fees now and add the balance to a tab they can pay down over time or when their financial situation changes. Set up credit card on file and have the patient sign an agreement for a regular monthly charge to pay toward their debt.
Up-train staff with similar skill sets to those needed to provide specialized care. Identify workforce trends and begin planning to mitigate predicted shortages in specific job categories. Ensure health care staff are working at the top of their license by hiring support staff for administrative tasks.
Listening actively and without judgement is important for the patient to feel safe and heard. Acknowledge how they're feeling and find out how they prefer to be supported emotionally. Some patients prefer a more upbeat approach, while others may want you to just be there and listen.
Lighten the mood. You can do this by being personable and approachable and using humor if appropriate. Ask them questions about their life. Spend a moment getting to know them, so they feel you care.
Reassuring someone that they don't have to bottle things up and pretend that everything is fine can be a real comfort, especially if they're going through a tough time financially. Being patient and empathetic may also help them take the necessary steps towards getting debt help.
“Help them put together a budget and mentor them along the way,” said Hays. “A lot of times people think of the word 'budget' as a restrictive thing, but it's actually just about making mindful choices of how we want to spend our money on housing, food, and entertainment.” Be positive. Be encouraging.
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